The way that field and office teams work has changed rapidly over recent years, with technology bringing significant changes to the workplace. The need to capture accurate data, consolidate, analyse and share is critical to today’s key business decision makers – and Facilities Management is no different. The ability to efficiently managing daily tasks, internal and external workforces, as well as providing clarity to clients on a day to day basis is paramount.
However, the introduction of innovative digital transformation technologies into facilities management such as mobile job scheduling, IoT enabled sensors, automatic reporting and intelligent business insights with customer and management dashboards eliminates inefficient processes which consume time and resources.
What are the common pain points in facilities management?
Employees completing paperwork often find it takes a long time to complete, effort to transport and limits storage capacity. There’s also the risk that paperwork can be misplaced, is difficult to find within complicated, manual filing systems or even if its data within a collaborative spreadsheet it could be easily deleted, overwritten or corrupted.
There is often limited or no capability for comprehensive report publishing, even a simple proof of works or your employees’ proof of presence can be a difficult thing to evidence. Clients who are on-site can also find it difficult to understand a facilities management staff’s performance since it is tricky to compile information to a central source of truth especially across multiple disciplines of cleaning, security, maintenance and compliance.
Organisations who use several one-point solutions for these different disciplines can have their own problems. Often designed for a single purpose within a business they are inflexible which can limit their capability to be dynamic and conform to the precise needs of the business and its clients.
What are the benefits of Cloud-based facilities management software like mpro5?
This is where a cloud-based facilities management solution can help. Businesses now, have a greater need for innovation and technology adoption – i.e. moving away from manual processes such as paper-based processes and spreadsheets. This will ensure in-house facilities management departments and facilities contractors alike can manage both their workforce, compliance and regulatory requirements and give clarity and assurances to clients more efficiently and effectively – capturing, analysing and sharing data seamlessly.
All kinds of ‘hard’ and ‘soft’ facilities management services can and should implement this Digital Transformation, with the following sectors, and more, able to quickly reap the benefits of cloud-based facilities management software:
Grounds Maintenance, Building Compliance, Equipment Servicing, Catering, Hospitality, Health and Safety, Waste Management, Recycling, Environmental Services, Reception, Proof of Delivery, Vehicle Checks and more
So how can your facilities and operations teams ensure they remain competitive while building resilient relationships with customers and continuously moving the business forward into the future? Here are what we feel are the top 5 benefits of Cloud-based facilities management software implementation with mpro5.